Admin/Finance Assistant

Announced Date:  2019-09-02
Last Deadline:  2019-09-12
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Organization: HEWAD, Reconstruction, Health & Humanitarian Assistance Committee
City: Paktia
Job Location: Paktia
Job Category: Admin-Clerical
Vacancy No: HWD/25/2019
Employeement: FullTime
No of Job(s): 1
Experience: 3 Years
Education: Diploma in Finance or University Degree
Contract Duration: 4 months with possible Extension
Salary Scale: As per Organization Salary Scale
Nationality: Afghan
Gender: Male/Female
Deadline: 2019-09-12
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About HEWAD, Reconstruction, Health & Humanitarian Assistance Committee

HEWAD is a non-governmental, non-political and non-profitable charity organization established in 1994 to provide Medical, Educational, Social and Humanitarian Assistance to needy people of Afghanistan.
HEWAD implements primary health care to needy people of Afghanistan, and within those focuses on provision of health care to the most vulnerable group, children and women.
HEWAD provides perfect health education, information, and service to Afghans in order to improve their living condition
Also special emphasis be on the Health, capacity building, the community development and the alleviation of poverty

Program Overview:
HEWAD is partnering with United Nation Population Fund of Afghanistan (UNFPA) for Strengthened capacities of health sector, and law-enforcement bodies for the prevention, response and monitoring of gender-based violence and child marriage in targeted provinces Afghanistan “

Job Description

Responsibilities:

  1. Be in charge of all financial matters and operations in Gardiz regional hospital
  2. Creating budgets and revision of budgets as and when needed;
  3. Be responsible for budget tracking and controlling pertaining to projects;
  4. Analysis financial information and prepare financial reports in accordance with generally accepted accounting principles;
  5. Maintain all financial records properly (hard copy and soft version);
  6. Verification of staff salary payroll, per diem, travel and other allowances;
  7. Shall verify all purchase requests and cash advances;
  8. Supervise, monitor the cash books and report on monthly basis.
  9. Ensure that the organization is abreast of all tax compliances issues;
  10. Be responsible for correction of errors in a report as and when necessary;
  11. He/She shall promote an exchange of information and cooperation with the relevant department.
  12. Shall participate in all suppliers biding selection committees;
  13. Induction training for newly hired staff (finance) when needed;
  14. Monthly reporting to Support Office related to finance section activities;
  15. To prepare Time Sheets, leave request forms, and per diem requests are properly filled and validated for local staff on monthly bases as required.
  16. To maintain updated filling systems position.
  17. To do clear petty cashes needed to be liquidated.
  18. To provide stationery and other necessary materials to the admin team and other staff needed.
  19. Should purchase necessary items needed by admin department from petty cash and liquidate the amount in the proper time.
  20. To keep all stationery and other office supplies in the stock properly and distribute them to the respected departments according to their request. Also keeping the record of every single item taking out from the admin stock.
  21. Putting all staff time sheets and attendance sheets in the related personal files after completion of payroll procedure for a record when required.
  22. Providing top-up cards for staff that is deserves according to their limitation and keeping the record properly.
  23. Purchasing top-up card on monthly bases according to the need and expenditure.
  24. To undertake all other duties and responsibilities as assigned by the HR/Admin Officer.
  25. Getting maintenance done on office equipment and machinery.
  26. Negotiating with suppliers and service providers                                                      
  27. Draft, prepare and finalize daily official correspondence, emails, and letters.
  28. Assist as needed in preparing contract agreements for rentals, premises or any other required documentation.
  29. Clearance of tax with the ministry of finance department on quarter bases.
  30. Ensure compliance with HR processes, policies and the Afghan labor law
  31. Produce and maintain updated personnel files.
  32. Keep recording of the personal file on monthly bases.
  33. Prepare monthly HR report on coming and going of new staff.
  34. Keep updating of leave database plus attendance on weekly, monthly and quarterly bases.
  35. Responsible for business cards printing
  36. Monitor consumables, stationery and cleaning materials for the -office
  37. Any other official task assigned by close supervisor

Job Requirement

Academic Requirements:

  • Diploma in accounting finance, business administration or other related field is desirable.
  • Bachelor’s Degree in Business Administration, Accounting, Business, Economics, or related field of education is an asset. 

Experience:

  • at least 3 years of experience;

Languages:

  • Fluent spoken and written English is required.
  • Fluency in local languages i.e. Pashto / Dari is required.

Computer skills:

  • Good computer skills, with familiarity with MS Word, Excel, and MS PowerPoint.

Submission Guideline

HOW TO APPLY:

Interested candidates should send their documents to hr@hewad.org.af  with the title of the job in the subject line attaching the following documents:

  • A detailed Curriculum Vitae up to date;
  • A cover letter;

HEWAD is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Women are encouraged to apply.

All applications will be treated in the strictest confidence.

Submission E-mail

hr@hewad.org.af