Human Resources Assistant - (Multiple Vacancies)

Announced Date:  2019-08-28
Last Deadline:  2019-09-11
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Organization: USAID/Afghanistan
City: Kabul
Job Location: Kabul
Job Category: Human Resources
Vacancy No: 72030619R10043
Employeement: FullTime
No of Job(s): 2
Experience: 3 Years
Education: 2 Years Diploma
Contract Duration: One Year (Extendable)
Salary Scale:
Nationality: Afghan
Gender: Male/Female
Deadline: 2019-09-11
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About USAID/Afghanistan

SOLICITATION NUMBER: 72030619R10043

ISSUANCE DATE: August 28, 2019

CLOSING DATE/TIME:  September 11, 2019 (4:30 pm)

SUBJECT:      Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC) – Human Resources Assistant FSN-07 – Office of Management (OM) (Multiple Vacancies)

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to kblaidfsnjobs@usaid.gov  

 

Sincerely,

Contracting Officer

Job Description

Female candidates are strongly encouraged to apply

GENERAL INFORMATION

SOLICITATION NO: 72030619R10043

ISSUANCE DATE: August 28, 2019

CLOSING DATE/TIME FOR RECEIPT OF OFFERS: September 11, 2019 no later than 4:30 pm Kabul time.

POSITION TITLE: Human Resources Assistant - (Multiple Vacancies)

MARKET VALUE: Equivalent to FSN-07 (Step 1-13)

In accordance with AIDAR Appendix J and the Local Compensation Plan of US Embassy Afghanistan. Final compensation will be negotiated within the listed market value.

PERIOD OF PERFORMANCE: Employment contract issued under this solicitation is of a continuing nature. Its duration is expected to be part of a series of sequential contracts; all contract clauses, provisions, and regulatory requirements concerning availability of funds and the specific duration of the contract shall apply. The initial CCNPSC contract will be for one year with a four years option pending continued need for the position, contractor performance, and funds availability.

PLACE OF PERFORMANCE: Kabul, Afghanistan.

SECURITY LEVEL REQUIRED: Foreign Service National (FSN) Security Certification.

STATEMENT OF DUTIES

General Statement of Purpose of the Contract

Under the general supervision of the Human Resources Specialist, the incumbent performs various human resource functions/programs and services. Major human resource functional areas include: recruitment; selection; salary/pay processes; performance evaluation; position classification; promotions; employee benefits; training; awards program; retirement; and disciplinary actions.

Statement of Duties to be Performed

Local Employee Pay and Benefits Management

The incumbent advises and provides technical guidance on local pay and benefit practices, including but not limited to: local compensation plan, payroll, benefits, health and life insurance, leave policy, retirement and severance pay entitlement. Informs employees of changes in personnel policies, practices and procedures in the Agency and the Mission, keeping abreast of policies and regulations proposed by the Embassy, EXO/HR, and/or required by changes in local law. Advises staff members and supervisors on human resources management matters, including performance evaluation, employee relations, salary increases, training, incentive awards, environmental and working conditions, Reduction-in-Force (RIF), separation, ethics and conduct, disciplinary actions and grievance procedures, and other human resources management issues.

Recruitment

The incumbent assists in the recruitment and appointment of Cooperating Country National (CCN) employees. Assists in coordinating all the initial steps of the recruitment of:

CCNPSC Employees: The incumbent drafts vacancy announcements and has them cleared by the Executive Officer and hiring supervisor. Develops and recommends sources for recruitment of personnel (including internal recruitment). Ensures vacancies are posted on Mission intranet and pertinent web sites. If situation requires, prepares and submits for approval newspaper advertisements to be run in trade or professional journals.

Conducts the screening process and maintains accurate applicants list and related information, refers all qualified applicants to the hiring office for selection of candidates for further interviewing and/or testing. If the hiring office requests a second-level of screening to determine who should be interviewed and/or tested, the incumbent will provide all qualified candidates to the hiring office.

Conducts skill tests administered by HR such as computer proficiency, writing and language skills. Ensures that other types of tests administered by the hiring sections are conducted fairly.

Participates on the interview panel, ensuring that HR policies and procedures are adhered to and records deliberation and outcome for official recruitment file.

Prepares job offer and arranges for medical and security certifications. Prepares letters for candidates interviewed but not offered a position. Coordinates with losing and gaining offices to ensure the smoothest possible transition for internal transfers.

Maintains up-to-date personnel files for Locally Employed Staff (LES), adding or deleting from files as necessary.

US/TCNPSC Employees: The incumbent assists the HR Specialist (HRS) and/or the designated FSN-09 Human Resources Assistant in the recruitment process for US/TCNPSC positions, including but not limited to: preparation of job advertisements and announcements for posting internationally; collecting resumes, screening applications, forming selection committees, and serving as the HR representative to selection committees; prepares contracts for review and signature by EXO/HR, and reports awards to USAID/Washington/Office of Acquisition and Assistance (OAA); administers and corrects tests of typing speed, language skills, and for other skills, prepares recruitment correspondence, including notifications of non-selection and job offer letters, advising applicants of the agency’s hiring practices, operating procedures (work hours, benefits, etc.); initiates health and security clearance procedures for new employees, in coordination with the Embassy Regional Security Office (RSO), USAID/SEC, and EXO/HR, and ensures that employees have up-to-date clearances.

Position Classification and Management:

The incumbent closely works with HRS to assist in position classification by working closely with employees and supervisors in developing position descriptions, ensuring position descriptions accurately and currently reflect duties, responsibilities and organizational relationships. In consultation with EXO/HRS position discusses classification decisions informally with supervisors and employees to explain the basis for the decisions and to develop understanding and acceptance of them.

Entry & Exit Management

The incumbent performs a variety of duties connected with the in-processing and out-processing of LE staff. These duties include: participates in the quarterly new employee orientation program by creating and presenting presentations and workshops for newcomers; initiates relevant personnel actions; updates personnel system database; provides HR in-briefing on conduct, pay and benefits; verification that the final pay calculation done by Bangkok is correct according to the Local Compensation Plan (LCP); drafts and routes letters of separation; employment certificate; and other employment related memorandums and letters; performs separation counseling; shepherds separation appeals through the appeal process.

Processes separation action for deceased employees taking care of the following processes: life insurance, drafting cables to Washington, notification of USAID’s Executive Office, advising the family on benefits and pay, interfacing with the insurance company and family in case of dispute.

Establishment, Examination & Processing of Personnel Actions

The incumbent examines personnel action requests of employees and supervisors and initiates personnel action requests. Ensures that all documentations are complete, internally consistent, and in compliance with official records and policies; obtains additional or corrected information as necessary. Prepares for Executive Officer signature individual personnel actions for all types of transactions including Personal Service Contracts (PSC), promotions, periodic pay increases, reassignments, suspensions, leave-without-pay, demotions, resignations, retirements, etc.

Performance Management & Employee Development

The incumbent manages performance evaluation process for employees and offices. This work includes assisting employees and supervisors to develop clear work goals and objectives against which employees are to be evaluated; sending out reminders about when evaluations are due; providing them with pertinent information and guidelines on matters such as preparation of performance evaluation reports, admissibility of comments, effect on employees’ careers, assisting in the development of essential goals and work requirements; and ensuring that the requirements and appraisals properly reflect the organizations and their functions during the rated period, reviewing completed evaluations for completeness and internal consistency.

The incumbent provides technical assistance to local employees on matters relating to career development or promotion. Provides information to LE staff and their supervisors on issues such as work conditions, leave policies, compensation, resignations, etc, and referring particularly complex, sensitive or precedent-setting issues to supervisor.

Training and Development

The incumbent supports post training program by registering employees for training, notifying employees of attendance, drafting country clearance cables, and maintaining accurate individual training records. Works with client supervisors and their staff to plan for and receive training and development to equip them with the needed knowledge and skills to at least meet established performance standards. Receives and presents training requests for approval, drafts memos and training cables, prepares training agreements, advises trainees about insurance.

Supports post training program by advising about available trainings, and maintaining accurate individual training records. Works with client supervisors and their staff to plan and receive training and development to equip them with the needed knowledge and skills to at least meet established performance standards. Receives and presents training requests for approval, drafts memos and training cables, prepares training agreements, advises trainees regarding insurance requirements.

Establishes and maintains a database to identify Employee Performance Review (EPR)/Work Development Report (WDP) based training need of LE Staff in order to support HR's target for identifying Mission training need and plan. Coordinates and organizes a day-long HR based refresher courses for identified target group. In coordination with HRS, assesses the impact of the workshop, identifies need/skill gaps and as well measure positive impact of the workshop; coordinates and organizes with HR members/facilitators the preparation, participation and producing of standard presentation slides and other supporting materials, conducts and lead the workshop in close consultation with the Executive Officer and HRS. Designs feedback template and collect feedback from participants. Produces and analyzes feedback summary reports for future improvements.

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

Supervisory Relationship

Direct Supervision is received from the respective team lead, and occasional work guidance may be received from Supervisory Human Resources Specialist (SHRS) or Executive Officer (EXO) relating to special projects or particularly complex HR issues and from fellow HR Assistants on their areas of expertise.

Supervisory Controls

None.

AREA OF CONSIDERATION:

Cooperating Country National (CCN), meaning an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

POINT OF CONTACT:-

Any questions about this solicitation may be directed to: kblaidfsnjobs@usaid.gov . Applications submitted to this email address will not be considered.

Note: No in-person appointments or telephone calls will be entertained, unless you are required to have more information about this solicitation.

Job Requirement

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: At least two (2) years of college or university studies in human resources management, public administration, business administration, marketing management and/or English literature is required. (Education requirement must be met at the time of application for the subject position).

Work Experience: A minimum of three (3) years of progressively responsible experience in human resources work in at least two (2) of the following HR areas: recruitment & selection; job evaluation; or pay & benefits administration with a basic understanding of employment law and/or substantial knowledge of and experience in an administrative HR role is required. (Work experience requirement must be met at the time of application for the subject position).

c.Language: Level IV (Fluent) speaking/reading of English language and Level IV (Fluent) speaking/reading of Dari and/or Pashto is required. (English language ability will be tested)..

d.Knowledge: A good understanding of Automated Directives System (ADS) Chapter 3FAH – CCN Compensation, CCN Position Classification, CCN Handbook, 3FAM, LEPCH, AID specific handbooks and associated agency human resources manuals and regulations is required. Basic knowledge of United States Government (USG) contracting regulations (AIDAR, AAPD, etc.) and procedures is required. Knowledge of local labor law and standard human resources practices applicable to the full spectrum of human resources management.

e.Skills and Abilities: The position requires good organizational, judgment and analytical skill. Incumbent must have a high level of customer service skills with an ability to maintain smooth and effective working relationships with all Mission personnel and at all levels. Interviewing and analytical skills to make objective position evaluation decisions and present them concisely are necessary. An ability to apply and interpret regulations to current situations is required. Competency in using MS Office Suite is a requirement.

EVALUATION AND SELECTION FACTORS

•           Work Experience                    60 points

•           Knowledge                              20 points

•           Skills and Abilities                  20 points

            Maximum Points:                 100 points

After an initial application screening, the best qualified applicants will be invited for a written examination, English Proficiency Test and to an oral interview

 

Submission Guideline

PRESENTING AN OFFER

Applicants are requested to submit a complete application package which must include all required documents (provided below) to AFPAKjobs@usaid.gov with a Subject line or Human Resources Assistant FSN-07 (72030619R10043). Offers must be received by the closing date and time specified in Section I, item 3

REQUIRED DOCUMENTS:

  • Cover memo/email text that outlines how your qualifications and experience meet the selection criteria.
  • Updated and signed version of Application for Employment as a Locally Employed Staff (DS-174) https://af.usembassy.gov/wp-content/uploads/sites/268/Form_DS-174.doc (A copy of the DS-174 form can also be downloaded from ACBAR.org under this link http://www.acbar.org/applicationform. Applicants who are accessing this solicitation through jobs.af can download directly from the website) AND
  • A current resume or curriculum vitae.

IN ORDER TO HAVE YOUR APPLICATION CONSIDERED, YOU MUST SUBMIT ALL THREE (3) REQUIRED DOCUMENTS. IF YOU OMIT ANY OF THE REQUIRED DOCUMENTS, COVER PAGE, CV OR UPDATED AND SIGNED DS-174 FORM, YOUR APPLICATION WILL NOT BE CONSIDERED.

For Frequently Asked Questions (FAQs), please refer to below link:

https://docs.google.com/document/d/1rkZ_Xgdql4Mq9vroj16fJibBYElRhN0b9PGdldAc-G0/edit?usp=sharing

Note:

  • Only short-listed candidates will be notified.
  • This vacancy is open only to Afghan Nationals.
  • Applications with unsigned/old DS-174 form will not be considered.
  • Applications with insufficient, incomplete and inconsistent information to make a determination will not be considered.
  • No in-person appointments or telephone calls will be entertained.
  • Applications submitted as .RAR and/or WinZip file will not be considered.
  • Candidates who are applying for this position must fully meet the education requirement (graduated and degree and/or diploma already received) as specified. At the time of applications, candidates must also meet in full the experience requirement. There is no exception for these requirements.
  • Short-listed candidates will be requested to provide educational documents such as degrees, diplomas, certificates and other pertinent documents as needed. Failure to provide the required documentation will result the rejection of their application from further consideration.
  • The Agency retains the full right to cancel or amend the solicitation and associated actions.
  • Offers must be received by the closing date and time specified in Section I, item 3.
  • To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

  • Pre-employment Medical History and Examination Form
  • U.S Embassy Kabul Security Certification Request
  • Appointment Affidavits Standard Form 61

BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS and ALLOWANCES:

  • 25% Unique Conditions of Work Allowance (UCWA)
  • Defined Contribution Plan (DCF) 12% of the base salary
  • Transport Shuttle Service to Female Staff Only
  • Premium Pay
  • Leave Benefits
  • Medical Benefits
  • Death and Disability Benefits
  • Retirement and other end of service benefits
  • Travel and TDY Benefits

TAXES

Local Employee Staff (CCN) is responsible for paying local income taxes. The U.S Mission does not withhold year end local income tax payments.

USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCNPSC awards are available at these sources:

  • USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad, “including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .
  • Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .
  • Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.
  • Ethical Conduct.-By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.-See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Submission E-mail

AFPAKjobs@usaid.gov