Female candidates are strongly encouraged to apply
SOLICITATION NO: 72030619R10043
ISSUANCE DATE: August 28, 2019
CLOSING DATE/TIME FOR RECEIPT OF OFFERS: September 11, 2019 no later than 4:30 pm Kabul time.
POSITION TITLE: Human Resources Assistant - (Multiple Vacancies)
MARKET VALUE: Equivalent to FSN-07 (Step 1-13)
In accordance with AIDAR Appendix J and the Local Compensation Plan of US Embassy Afghanistan. Final compensation will be negotiated within the listed market value.
PERIOD OF PERFORMANCE: Employment contract issued under this solicitation is of a continuing nature. Its duration is expected to be part of a series of sequential contracts; all contract clauses, provisions, and regulatory requirements concerning availability of funds and the specific duration of the contract shall apply. The initial CCNPSC contract will be for one year with a four years option pending continued need for the position, contractor performance, and funds availability.
PLACE OF PERFORMANCE: Kabul, Afghanistan.
SECURITY LEVEL REQUIRED: Foreign Service National (FSN) Security Certification.
STATEMENT OF DUTIES
General Statement of Purpose of the Contract
Under the general supervision of the Human Resources Specialist, the incumbent performs various human resource functions/programs and services. Major human resource functional areas include: recruitment; selection; salary/pay processes; performance evaluation; position classification; promotions; employee benefits; training; awards program; retirement; and disciplinary actions.
Statement of Duties to be Performed
Local Employee Pay and Benefits Management
The incumbent advises and provides technical guidance on local pay and benefit practices, including but not limited to: local compensation plan, payroll, benefits, health and life insurance, leave policy, retirement and severance pay entitlement. Informs employees of changes in personnel policies, practices and procedures in the Agency and the Mission, keeping abreast of policies and regulations proposed by the Embassy, EXO/HR, and/or required by changes in local law. Advises staff members and supervisors on human resources management matters, including performance evaluation, employee relations, salary increases, training, incentive awards, environmental and working conditions, Reduction-in-Force (RIF), separation, ethics and conduct, disciplinary actions and grievance procedures, and other human resources management issues.
The incumbent assists in the recruitment and appointment of Cooperating Country National (CCN) employees. Assists in coordinating all the initial steps of the recruitment of:
CCNPSC Employees: The incumbent drafts vacancy announcements and has them cleared by the Executive Officer and hiring supervisor. Develops and recommends sources for recruitment of personnel (including internal recruitment). Ensures vacancies are posted on Mission intranet and pertinent web sites. If situation requires, prepares and submits for approval newspaper advertisements to be run in trade or professional journals.
Conducts the screening process and maintains accurate applicants list and related information, refers all qualified applicants to the hiring office for selection of candidates for further interviewing and/or testing. If the hiring office requests a second-level of screening to determine who should be interviewed and/or tested, the incumbent will provide all qualified candidates to the hiring office.
Conducts skill tests administered by HR such as computer proficiency, writing and language skills. Ensures that other types of tests administered by the hiring sections are conducted fairly.
Participates on the interview panel, ensuring that HR policies and procedures are adhered to and records deliberation and outcome for official recruitment file.
Prepares job offer and arranges for medical and security certifications. Prepares letters for candidates interviewed but not offered a position. Coordinates with losing and gaining offices to ensure the smoothest possible transition for internal transfers.
Maintains up-to-date personnel files for Locally Employed Staff (LES), adding or deleting from files as necessary.
US/TCNPSC Employees: The incumbent assists the HR Specialist (HRS) and/or the designated FSN-09 Human Resources Assistant in the recruitment process for US/TCNPSC positions, including but not limited to: preparation of job advertisements and announcements for posting internationally; collecting resumes, screening applications, forming selection committees, and serving as the HR representative to selection committees; prepares contracts for review and signature by EXO/HR, and reports awards to USAID/Washington/Office of Acquisition and Assistance (OAA); administers and corrects tests of typing speed, language skills, and for other skills, prepares recruitment correspondence, including notifications of non-selection and job offer letters, advising applicants of the agency’s hiring practices, operating procedures (work hours, benefits, etc.); initiates health and security clearance procedures for new employees, in coordination with the Embassy Regional Security Office (RSO), USAID/SEC, and EXO/HR, and ensures that employees have up-to-date clearances.
Position Classification and Management:
The incumbent closely works with HRS to assist in position classification by working closely with employees and supervisors in developing position descriptions, ensuring position descriptions accurately and currently reflect duties, responsibilities and organizational relationships. In consultation with EXO/HRS position discusses classification decisions informally with supervisors and employees to explain the basis for the decisions and to develop understanding and acceptance of them.
Entry & Exit Management
The incumbent performs a variety of duties connected with the in-processing and out-processing of LE staff. These duties include: participates in the quarterly new employee orientation program by creating and presenting presentations and workshops for newcomers; initiates relevant personnel actions; updates personnel system database; provides HR in-briefing on conduct, pay and benefits; verification that the final pay calculation done by Bangkok is correct according to the Local Compensation Plan (LCP); drafts and routes letters of separation; employment certificate; and other employment related memorandums and letters; performs separation counseling; shepherds separation appeals through the appeal process.
Processes separation action for deceased employees taking care of the following processes: life insurance, drafting cables to Washington, notification of USAID’s Executive Office, advising the family on benefits and pay, interfacing with the insurance company and family in case of dispute.
Establishment, Examination & Processing of Personnel Actions
The incumbent examines personnel action requests of employees and supervisors and initiates personnel action requests. Ensures that all documentations are complete, internally consistent, and in compliance with official records and policies; obtains additional or corrected information as necessary. Prepares for Executive Officer signature individual personnel actions for all types of transactions including Personal Service Contracts (PSC), promotions, periodic pay increases, reassignments, suspensions, leave-without-pay, demotions, resignations, retirements, etc.
Performance Management & Employee Development
The incumbent manages performance evaluation process for employees and offices. This work includes assisting employees and supervisors to develop clear work goals and objectives against which employees are to be evaluated; sending out reminders about when evaluations are due; providing them with pertinent information and guidelines on matters such as preparation of performance evaluation reports, admissibility of comments, effect on employees’ careers, assisting in the development of essential goals and work requirements; and ensuring that the requirements and appraisals properly reflect the organizations and their functions during the rated period, reviewing completed evaluations for completeness and internal consistency.
The incumbent provides technical assistance to local employees on matters relating to career development or promotion. Provides information to LE staff and their supervisors on issues such as work conditions, leave policies, compensation, resignations, etc, and referring particularly complex, sensitive or precedent-setting issues to supervisor.
Training and Development
The incumbent supports post training program by registering employees for training, notifying employees of attendance, drafting country clearance cables, and maintaining accurate individual training records. Works with client supervisors and their staff to plan for and receive training and development to equip them with the needed knowledge and skills to at least meet established performance standards. Receives and presents training requests for approval, drafts memos and training cables, prepares training agreements, advises trainees about insurance.
Supports post training program by advising about available trainings, and maintaining accurate individual training records. Works with client supervisors and their staff to plan and receive training and development to equip them with the needed knowledge and skills to at least meet established performance standards. Receives and presents training requests for approval, drafts memos and training cables, prepares training agreements, advises trainees regarding insurance requirements.
Establishes and maintains a database to identify Employee Performance Review (EPR)/Work Development Report (WDP) based training need of LE Staff in order to support HR's target for identifying Mission training need and plan. Coordinates and organizes a day-long HR based refresher courses for identified target group. In coordination with HRS, assesses the impact of the workshop, identifies need/skill gaps and as well measure positive impact of the workshop; coordinates and organizes with HR members/facilitators the preparation, participation and producing of standard presentation slides and other supporting materials, conducts and lead the workshop in close consultation with the Executive Officer and HRS. Designs feedback template and collect feedback from participants. Produces and analyzes feedback summary reports for future improvements.
The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.
Direct Supervision is received from the respective team lead, and occasional work guidance may be received from Supervisory Human Resources Specialist (SHRS) or Executive Officer (EXO) relating to special projects or particularly complex HR issues and from fellow HR Assistants on their areas of expertise.
AREA OF CONSIDERATION:
Cooperating Country National (CCN), meaning an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
The work requested does not involve undue physical demands.
POINT OF CONTACT:-
Any questions about this solicitation may be directed to: email@example.com . Applications submitted to this email address will not be considered.
Note: No in-person appointments or telephone calls will be entertained, unless you are required to have more information about this solicitation.